SOL Subscriptions

Manage every school software subscription in one place.

SOL Subscriptions gives schools a clear picture of every software tool they pay for, with a structured approval workflow, renewal reminders, and a dashboard that keeps EdTech, GDPR, IT, and Purchasing aligned.

What's included

Everything SOL Subscriptions does for you.

Approval Workflow

Every new subscription request flows through EdTech, GDPR, IT, and Purchasing review stages before approval.

Renewal Reminders

Automatic notifications before contracts renew. No more surprise invoices or missed cancellation windows.

Vendor Library & DPA Tracking

A central registry of every software supplier, with Data Processing Agreement status, file storage, and expiry tracking per vendor. Know your GDPR exposure at a glance.

GDPR & Compliance Tracking

Each tool goes through a GDPR review step so your DPO stays in the loop before any software goes live.

Cost Visibility

Track annual costs per subscription and see total spend at a glance, useful for budget planning.

Multi-team Collaboration

Teachers submit requests, reviewers add notes at each stage, and purchasing closes the loop. All in one place.

How it works

Simple from day one.

1
Teacher submits a request
Any staff member proposes a new tool with a justification and estimated cost.
2
EdTech & GDPR review
The EdTech lead and DPO review the tool for educational value and data compliance.
3
IT & Purchasing sign off
IT checks technical compatibility; Purchasing raises the order.
4
Subscription goes live
The tool is added to the active subscriptions register with renewal tracking.

Ready to try SOL Subscriptions?

Sign in to your school and enable it from the dashboard.

Sign in to your school Contact us